📞 Incoming call · 3:14 AM
📅 Calendar synced
✓ SMS confirmation sent
⭐ Review request sent
🔁 Rebook link sent
Available 24/7  ·  Live in 48 Hours

Every call answered.
Every booking filled.

Your front desk, fully automated. FlowLeads handles the calls, the bookings, and the follow-ups — so your team can focus entirely on patient care.

Book a Free Strategy Call See How It Works
Built for NZ allied health clinics — physio, chiro, osteo & more
FlowLeads Dashboard
3
Confirmed
1
Awaiting
2
Auto-booked
Bookings
Calls
Analytics
Sarah Mitchell
Ankle physio · Thu 9:00am
confirmed
James Okonkwo
Knee injury · Urgent · Fri 8:30am
confirmed
Emma Tanaka
Lower back · SMS sent · Awaiting
pending
Google Calendar synced · 2 events added today
New booking confirmed Sarah Mitchell · Wed 2:30pm
100%
Call Answer Rate
<60s
Call to SMS Confirmation
24/7
Always On
0
Missed Opportunities
After Hours

While you're treating patients,
we're filling your calendar.

~40%
of clinic calls come in
outside business hours
85%
of callers won't leave
a voicemail — they just leave
<60s
from call to booking
confirmed + SMS sent
Without FlowLeads
Patient calls Friday at 7pm
Goes straight to voicemail
Books with a competitor over the weekend
You never knew they called
With FlowLeads
Patient calls Friday at 7pm
ARIA answers immediately
Appointment booked into Monday morning
SMS confirmation sent within 60 seconds
ARIA — After Hours
10:47 PM
A

"Hi, thanks for calling Auckland Physio. The clinic is closed right now, but I can still get you booked in. What can I help you with?"

P

"I've hurt my shoulder — it's been really painful. I need to see someone."

A

"Shoulder injuries need attention quickly. I've got a spot Monday at 8am — shall I lock that in and send you a confirmation?"

Booking confirmed · Mon 8:00am · SMS sent 10:47 PM

Stop losing after-hours patients to competitors who are also closed. At least yours get booked.

Book a Free Strategy Call
A
Automated
R
Reasoning
I
Intelligence
A
Agent

More than an AI receptionist.
She runs your entire front desk.

ARIA answers every call, books appointments, sends SMS confirmations, follows up on missed callers, and requests Google reviews — all automatically, all night and day.

Answers every call Books appointments SMS confirmations Day-of reminders Google review requests Missed caller follow-up Full call transcripts Never takes a sick day
The Full Picture

Everything that happens
from one phone call.

Every client gets this complete automated pipeline — from the first ring to the Google review. Nothing falls through the cracks.

Core Feature

24/7 Call
Answering

ARIA picks up every call — after hours, weekends, during appointments. No voicemail. No missed patients.

Call in progress 2:14 AM

"Hi, you've reached the clinic — I'm ARIA. How can I help you today?"

Auto Booking

ARIA checks your Google Calendar in real time and books the patient directly — no staff involved.

Booked · Thu 9:00am · Google Calendar synced

Instant SMS Confirmation

The moment a booking is made, the patient gets an SMS with their appointment details.

SMS · Delivered <60s

"Hi Sarah, your appt at City Physio is confirmed for Thu 9am. See you then! — ARIA"

Day-of Reminder

Every patient gets an SMS reminder on the morning of their appointment. Fewer no-shows, automatically.

Google Review Request

24 hours after their appointment, ARIA texts a friendly review request. Your rating climbs on autopilot.

Call Transcripts
Every call logged with a full transcript and AI summary.
ROI Dashboard
Calls, bookings, and recovered revenue — updated daily.
Missed Caller Follow-up
Voicemails screened by AI — urgent cases auto-booked instantly.
Cancel & Reschedule
Patients change plans by voice — calendar updates instantly.
How It Works
01

Patient Calls

ARIA answers instantly with a natural voice — no hold music, no voicemail, any time of day.

›
02

AI Screens & Books

Understands the patient's needs, checks your live calendar, and books the right slot — instantly.

›
03

Everyone Notified

Patient gets an SMS confirmation. You get a full call summary in your dashboard. Zero admin.

app.flowleads.co.nz
FlowLeads
Bayside Physio
Auckland, NZ
Dashboard
Calls
Bookings
Analytics
Aria Live
Answering calls 24/7
Good morning, Sarah 👋
3 calls answered overnight by Aria
5 patients today
Revenue recovered · this month
$2,340
↑ 18% vs last month
47
Calls
12
Booked
74%
Conv.
8
After hrs
Recent patient calls
SM
Sarah Mitchell
Ankle physio · 9:00am
After hrs
Booked
JO
James Okonkwo
Knee injury · Urgent
Urgent
ET
Emma Tanaka
Lower back · 2:30pm
Booked
Booking confirmed
Sarah Mitchell · 9:00am
Handled after-hours
8 calls this week

24/7 Call Answering

Every call answered, every time — mornings, evenings, weekends, and holidays. Never send a patient to voicemail again.

Automatic Calendar Booking

Checks your real-time availability and books appointments directly into Google Calendar. No double-bookings, ever.

AI Patient Screening

Assesses urgency and routes callers appropriately.

SMS Confirmations

Instant confirmations and reminders. Fewer no-shows.

Two-Way SMS

Patients reply YES, NO, or RESCHEDULE by text.

Live Analytics

Calls, bookings, revenue recovered — one dashboard.

Cancellations

ARIA handles cancels and reschedules automatically.

Works for all allied health disciplines

Physiotherapy
Chiropractic
Osteopathy
Psychology
Podiatry
Massage Therapy
Occupational Therapy
Sports Medicine
+ more
Who It's For

Built for Clinics That Can't Afford to Lose Patients

Whether you're a solo practitioner or managing multiple locations, FlowLeads scales with you.

Solo Practitioners

No full-time receptionist? FlowLeads is your always-on front desk — handling every call while you focus on your patients.

Small-to-Mid Clinics

Free your receptionist from call overflow during peak hours. Let FlowLeads handle the surge without dropping a single booking.

Multi-Location Practices

One consistent experience across every location. Centralised reporting, individual clinic personas, and seamless calendar sync.

Growing Clinics

Don't let admin bottlenecks cap your growth. Scale patient volume without scaling your reception team headcount.

Ready to Stop Losing Patients to Voicemail?

Book a free 20-minute strategy call. We'll show you exactly how ARIA would work for your clinic.

Book Your Free Strategy Call

No lock-in contract|Live in under 48 hours|Built for NZ allied health